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RFI opportunity from the FIFA Guest Ops team for MIA & NYC/NJ – VIP Hotel and FIFA Club Concept

• VIP Hotel and FIFA Club Concept: https://wkf.ms/4lZo4Qt
  • Creative concept and branding
  • Hospitality delivery
  • FIFA Club design and operations
  • Production and fabrication
  • Guest engagement and entertainment

Sustainability and compliance

Looking for an agency partner to support the branding of the chosen VIP hotels and build out the FIFA Club concept within them. This includes developing and implementing the creative strategy, producing and installing branded assets such as signage and wayfinding, and delivering the FIFA Club as a premium, private space where guests can work, socialize, and relax. The hotels will provide hospitality and F&B service, while the agency ensures all touchpoints are cohesive, immersive, and aligned with the FIFA brand identity.

The submission deadline is Friday, September 19 and suppliers not being considered for the RFP stage will be informed accordingly by 3 October.

RFI from FIFA looking for qualified local VIP Driver & Chauffeur companies.

Link: https://forms.monday.com/forms/02bae60e003f2def0e78710277a239d0?r=use1

Services will include transport for FIFA executives, VIP/VVIP delegations, teams, referees, staff, and other accredited groups

1. Scope of Services
   • Provide trained, licensed, and professional chauffeurs and drivers for VIP and VIK fleet vehicles.
   • Deliver reliable, punctual, and discreet transport for FIFA executives, VIPs, teams, referees, and staff.
   • Ensure 24/7 coverage across host cities during pre-tournament, tournament, and post-tournament phases.
   • Conduct vehicle inspections and maintenance checks and report incidents in real time.
   • Maintain communication with the FIFA Fleet Control Center or Dispatch team.
   • Follow all national, state/provincial, and local driving and safety laws.
2. Staffing & Coordination
   • Provide a comprehensive Staffing Plan to manage/coordinate the delivery of the project, including but not limited to: Drivers Recruitment, Drivers Rostering, Operational Daily coordination (on-site), Drivers Payroll and Benefits, and Issue resolution on the mentioned topics.
   • The Staffing Plan must assign Onsite Chauffeur or Driver Coordinators in each host city Depot as the main contact with the Event Transport team on Daily Operations.
   • Assign one Project Manager per country, responsible for oversight and communication with FIFA.
   • Maintain reserve ratios for Drivers backup: 15% in the U.S., 10% in Canada, and 10% in Mexico.
   • Coordinators must attend FIFA training in May 2026 and remain in position during the event.
3. Qualifications & Licensing
   • Minimum 25 years of age.
   • Minimum of 5–7 years of professional experience (chauffeurs 7+, drivers 5+).
   • Clean driving and criminal record.
   • Valid local driver’s license (U.S. Class D or higher; Canada Class G or equivalent; Mexico Type A or B).
   • Mandatory drug and alcohol screening.
   • Bilingual requirement varies: English for the U.S., English/French for Canada, Spanish/English for Mexico.
4. Training Requirements
   • FIFA/FWC26 induction and code of conduct.
   • Defensive and security awareness driving training.
   • Route and venue familiarization in host cities.
   • Protocol, etiquette, and hospitality standards.
   • Use of FIFA dispatch or driver app for GPS tracking and reporting.
5. Service Standards
   • Arrive 5 minutes before Check In time.
   • Full Adherence to FIFA Operational Policies and Procedures
   • Maintain clean, stocked, and climate-controlled vehicles.
   • Assist passengers with doors and luggage when required.
   • Maintain constant communication with Dispatch and report issues promptly.
   • Meet minimum 95% client satisfaction and zero preventable accidents.
   • Chauffeurs: black suit, white shirt, black tie, black shoes, FIFA ID badge.
   • Drivers: FIFA-issued uniform with trousers and ID badge.
   • Maintain impeccable grooming and professional demeanor.
   • Smoking, alcohol, or unauthorized stops are not allowed.
6. Safety, Security, and Reporting
   • Comply with FIFA and local security protocols.
   • Use secure and approved routes and staging areas.
   • Enable real-time GPS monitoring and daily reporting.
   • Submit incident reports within 12 hours.
   • Provide daily and end-of-event reports as required.
7. Deliverables and KPIs
   • 100% schedule adherence.
   • Zero preventable accidents.
   • 95% or higher client satisfaction.
   • 100% incident and reporting compliance.
   • 98% on-time performance.
8. Pricing Requirements
   • Provide rates per chauffeur or driver for:
   • 8-hour shift per day.
   • 12-Hours Shift per Day
   • 16-hour shift per day.
   • Overtime Hourly Rate
   • Include rates for on-call or standby coverage and VIP surcharges.
   • All rates must include wages, benefits, insurance, administration, and uniforms.
9. Country-Specific Notes
   • United States: DOT Hours of Service rules, TSA clearance where required, coordination with Secret Service, English mandatory.
   • Canada: Provincial regulations, bilingual English/French preferred, weather and road condition readiness, local police coordination.
   • Mexico: SEMOVI and federal transport compliance, mandatory bilingual staff (Spanish/English), enhanced security awareness, and coordination with local/presidential police.

The submission deadline for the RFI is Friday, October 17. Vendors not considered for the RFP will be informed accordingly.

RFI from FIFA looking for qualified local Transportation/Bus companies. Deadline: Friday, October 10

Link: https://forms.monday.com/forms/77afa589486441ec9047c8624618c776?r=use1

Please pay close attention to the RFI requirements and specifics below to ensure local suppliers have coaches/vehicles that fit the specifications outlined –

Scope of Work

• Provide coach buses (55 seats), minibuses (30 seats), and large vans (14 seats) as per FIFA’s daily operational schedule.
• Deliver services on a “bus day” basis (fully fueled, insured, cleaned, commissioned)
• Support operations across airport transfers, hotel–stadium/training shuttles, referee buses, media and staff shuttles, and team base camp hotels.
• Operate depot and dispatch centers with 24/7 communication and contingency response.
• Meet requirements for urgent requests and last-minute changes.

Vehicle & Compliance Standards

• Vehicles must meet 2023–2026 model years (with exceptions for refurbished, emissions-compliant buses).
• Must comply with EPA 2010 emission standards and FIFA sustainability guidelines.
• Equipped with: reclining seats, seatbelts, A/C, Wi-Fi, USB/power outlets, GPS tracking (accessible to FWC26 HQ), PA systems, and LCD screens (coach/minibus).
• Branding flexibility: vehicles must allow FIFA and commercial partner logos/wraps.

Driver & Staff Standards

• Commercial driver’s license (CDL) and relevant professional experience required.
• English proficiency mandatory; local city knowledge expected.
• Drivers to undergo mandatory training (customer service, hygiene, route familiarization, FIFA protocols).
• Uniformed, professional conduct at all times.
• Service provider must ensure welfare compliance (rest breaks, meals, water provision).
• Supervisors and depot staff must support daily operations and use FIFA’s transport app.

Operational Requirements

• Daily cleaning, fueling, and maintenance of buses.
• GPS-enabled tracking and reporting of mileage, fuel, and sustainability metrics.
• Replacement vehicle of equal or better standard within 1 hour in case of breakdown/incident.
• Real-time coordination with FIFA Bus Operations Centre.
• Accreditation compliance: the supplier must provide all driver/staff details for FIFA clearance.

The submission deadline for this RFI is Friday, October 10. Vendors not considered for the RFP will be informed accordingly.

RFI from FIFA looking for qualified local security companies:

Link: https://forms.monday.com/forms/b555469df9c960b62b826e128cf92927?r=use1

The submission deadline for the RFI is Wednesday, September 24. Suppliers not considered for the RFP will be informed accordingly.

RFI from FIFA Stadium Ops looking for qualified local Contract Labour companies in US & CAN.

Labour Support & Stadium Operations: https://wkf.ms/3K3TvMr

This RFI seeks experienced vendors capable of delivering union and non-union labor services, including general labour, skilled tradespeople, machine operators, electricians, HVAC, site crews, and professional sign/vinyl installers. Vendors must demonstrate compliance with local labour regulations and FIFA’s health & safety standards

• Support with coordination and engagement of local labour unions and stadium trades
• Recruitment of Site & Labor Coordinators through the vendor’s hiring system
• Access to a centralized labour scheduling and billing platform
• Deployment of specialized site crews for flexible, multi-purpose operational tasks

The submission deadline for the RFI is Friday, September 25. Vendors not considered for the RFP will be informed accordingly.

RFI from FIFA looking for qualified Local Operational Readiness companies/firms.

Operational Readiness Activities: https://forms.monday.com/forms/c10e17d490f3e278480301b311859c74?r=use1

As part of the operational planning and delivery, FIFA seeks to ensure that operations can be effectively delivered through structured readiness activities. These activities will focus on validating operational plans, identifying gaps, and enhancing coordination within FIFA and alongside external delivery partners. Readiness activities will be delivered from March to May 2026 and will include city-specific and Tournament-wide exercises.

• City Table-top exercises: scenario-based discussions that review decision-making, coordination, and communication across operational functions within a specific city. To include up to 120 participants in a half-day activity.
• A Tournament-wide Table-top exercise: scenario-based discussions that review decision-making, coordination, and communication between FIFA operational functions across all cities. To include up to 80 participants in a half-day activity.
• City Functional Exercises/Simulations: real-time simulations that replicate operational environments to review schedules, procedures, communications, and issue resolution. To include up to 80 participants in a half-day activity.
• A Tournament-wide Functional exercise/Simulation: real-time simulations that replicate operational environments to review schedules, procedures, communications, and issue resolution. To include up to 80 participants in a half-day activity.

The submission deadline for the RFI is Friday, September 19th. Vendors not considered for the RFP will be informed accordingly.

Labour Support & Stadium Operations: https://wkf.ms/3K3TvMr

This RFI seeks experienced vendors capable of delivering union and non-union labor services, including general labour, skilled tradespeople, machine operators, electricians, HVAC, site crews, and professional sign/vinyl installers. Vendors must demonstrate compliance with local labour regulations and FIFA’s health & safety standards

• Support with coordination and engagement of local labour unions and stadium trades
• Recruitment of Site & Labor Coordinators through the vendor’s hiring system
• Access to a centralized labour scheduling and billing platform
• Deployment of specialized site crews for flexible, multi-purpose operational tasks

The submission deadline for the RFI is Friday, September 25. Vendors not considered for the RFP will be informed accordingly.

RFI opportunity from the FIFA Guest Ops team for MIA & NYC/NJ – VIP Hotel and FIFA Club Concept

• VIP Hotel and FIFA Club Concept: https://wkf.ms/4lZo4Qt
  • Creative concept and branding
  • Hospitality delivery
  • FIFA Club design and operations
  • Production and fabrication
  • Guest engagement and entertainment
  • Sustainability and compliance

Looking for an agency partner to support the branding of the chosen VIP hotels and build out the FIFA Club concept within them. This includes developing and implementing the creative strategy, producing and installing branded assets such as signage and wayfinding, and delivering the FIFA Club as a premium, private space where guests can work, socialize, and relax. The hotels will provide hospitality and F&B service, while the agency ensures all touchpoints are cohesive, immersive, and aligned with the FIFA brand identity.

The submission deadline is Friday, September 19 and suppliers not being considered for the RFP stage will be informed accordingly by 3 October.