Local Impact
Supplier Program

Proposals must include:

• Qualifications of key management staff
• Confirmation of agreements or pending agreements for grants management services related to FIFA World Cup 2026 host cities
• Methodology and approach
• Licenses and authorizations to conduct business in Florida
• Location of South Florida office (if any)
• Three relevant business references within the last 12 months
• Price proposal

Maximum length: 15 pages.

HOST COMMITTEE SELECTION OF PROPOSER

The Host Committee will review proposals based on the following criteria:

• Demonstrated experience managing federal emergency management grants for FIFA World Cup 2026 host cities
• Experience managing FEMA and Florida Department of Emergency Management grants
• Price proposal

RESERVATION OF RIGHTS

The Host Committee reserves the right to:

• Negotiate terms before final award
• Reject any or all proposals

ADDITIONAL INFORMATION:

• Download Addendum
• Download Award Letter

FIFA World Cup 2026 Miami Host Committee (Greater Miami Sports Commission, Inc.)
DATE OF ISSUE: 2/26/26
PROPOSAL DUE DATE: 3/7/26
Submit proposal to document.getElementById("eeb-858511-897996").innerHTML = decodeURIComponent("%69%6e%66%6f%40%6d%69%61%6d%69%66%77%63%32%36%2e%63%6f%6d");*protected email*

PROJECT OVERVIEW
The FIFA World Cup 2026 Miami Host Committee (“MHC”) is seeking a qualified production studio or company to provide end-to-end creative and video production services for a series of Official Miami World Cup 2026 Host City Supporter announcement videos.

These videos will serve two primary purposes:

1. To introduce commercial partners joining the MHC program, with primary distribution across digital and social media platforms; and
2. To deliver compelling narratives that highlight each partner’s unique story, objectives, and strategic goals.

The selected production partner (a studio or company) will collaborate closely with MHC’s partnerships and marketing teams to deliver efficient, compelling storytelling and content aligned with sponsor objectives and MHC brand positioning.

VIDEO REQUIREMENTS

1. Video Deliverables
Production of the following assets for 5 sponsors:

Total Output:

• Three (3) Official Supporter Announcement Videos (45”) optimized for digital and social distribution. Each video will introduce a different commercial partner (see Additional Information section below for MHC developed preliminary concepts)
• Two (2) informational videos (30”) (see Additional Information section below for MHC developed preliminary concepts)
• 12 digital assets, shorter content, much simpler execution (4×3 partners), delivery in May.
• 12 digital assets, shorter content, much simpler execution (4×3 partners), delivery in June-July.

Output by sponsor:

• Sponsor 1: 8 digital assets
• Sponsor 2: Two (2) informational videos (30”)
• Sponsor 3: 1 Official Supporter Announcement Videos (45”) + 8 digital assets
• Sponsor 4: 1 Official Supporter Announcement Videos (45”) + 8 digital assets
• Sponsor 5: 1 Official Supporter Announcement Videos (45”)

2. Creative Development
MHC has developed initial concepts for all announcement videos and established general guidelines for the digital assets. However, MHC welcomes input from the selected production partner to further enhance these concepts, both creatively and from a cost-efficiency perspective.

For each video, the production partner will be expected to provide:

• Efficient creative approaches that optimize production and budget.
• Creative recommendations and collaborative brainstorming with MHC as needed.
• Alignment with sponsor messaging and MHC brand guidelines.

Deliverables include:

• Concept synopsis
• Creative direction overview
• Visual references and tone guidance

3. Concept Approval Materials
Prior to commencing production, the production partner must deliver:

• Written synopsis
• Storyboard or visual treatment
• Production approach summary

All materials must be approved by the MHC and sponsor before production begins.

4. Pre-Production Services

• Responsibilities include but not limited to:
• Production planning and scheduling
• Location coordination and permits (if required)
• Talent coordination and releases (if applicable)
• Crew staffing
• Equipment sourcing
• Production logistics planning
• Coordination with MHC marketing team

5. Production Services
The production partner will:

• Plan and execute taping when applicable according to approved concept
• Provide all production crew and equipment
• Ensure professional broadcast-quality capture
• Utilize efficient production practices aligned with nonprofit budget stewardship

6. Post-Production Services
Services include:

• Editing and motion graphics
• Music licensing (if required)
• Color correction and sound design
• Brand integration and graphic overlays
• Up to three (3) revision rounds per video

Final Deliverables:

• Master video file
• Social-optimized versions, horizontal (and vertical formats when needed)

PROJECT MANAGEMENT & DELIVERY
The production partner must provide:

• A single point of contact for project coordination
• Timeline management and milestone tracking
• Efficient approval workflows with MHC staff
• Secure digital delivery of final assets

TIMELINE EXPECTATIONS
Proposers must specify:

• Estimated number of business days from concept approval to final delivery
• Production workflow supporting efficient turnaround timelines.

FINANCIAL & CONTRACTING STRUCTURE

Production Responsibilities
The selected production partner will be responsible for delivering all services required to produce completed videos, including creative development, pre-production, production, post-production, revisions, licensing and deliverables. Services should be provided as an all-inclusive turnkey production model. The production partner must carry insurance in accordance with FIFA’s and MHC policies (attached below for reference). The Host Committee anticipates an all-inclusive production investment framework of $80,000. Production partners are encouraged to propose efficient approaches that maximize creative value within this framework. MHC is also in discussions with additional potential partners, which may present opportunities for additional work. Additional work will be provided separately.

PROPOSAL REQUIREMENTS
Please include the following in your submission:

• Company overview
• Relevant production experience:
  • Proven experience producing branded or partnership announcement videos
  • Strong storytelling and brand integration capabilities
  • Experience working with corporate brands or sponsorship campaigns
  • Ability to deliver high-quality content within defined budgets
  • Efficient workflows utilizing modern production technology
• Key creative and production personnel
• Two (2) sample videos demonstrating comparable work
• Two (2) client references
• Production methodology and workflow. Production partner should demonstrate:
  • Use of technology or production methodologies that improve efficiency
  • Cost-effective production approaches
  • Scalable production processes suitable for repeatable content series
  • Ability to manage multiple videos concurrently if required
  • Speed of delivery will be a key evaluation factor
• Price Proposal

EVALUATION AND SELECTION WILL BE BASED ON THE ABOVE “PROPOSAL REQUIREMENTS” SECTION.

SUBMISSION TIMELINE
Issue Date: February 26, 2026
Proposal Deadline: March 7, 2026

ADDITIONAL INFORMATION
MHC has developed preliminary concepts for the three (3) Partner Announcement videos and the two (2) informational videos. There is flexibility for the production partner to propose creative solutions that enhance efficiency and help optimize production costs.

Sponsor 2 – Two (2) informational Videos (30 seconds each)

• One video will focus on how audiences can travel from Miami to the stadium, featuring the partner as one of the transportation options.
• The second video will highlight how to access the FIFA Fan Festival featuring the partner as the transportation option.

Announcement 1

• The video will have a celebrity feel, featuring alumni, student athletes, and business leadership in Miami and showcasing the pride of be part of an education institution.
• Potential participants include the institution’s soccer team and prominent graduates.
• The shoot will likely be on campus, capturing key locations, or alternatively, on green screen with B roll backgrounds of the institution.

Announcement 2

• The announcement would be a bigger production, possibly a two-location shoot in Miami (15 miles distance between locations). Most likely will include a celebrity (fee not included on this proposal).
• The main goal is driving potential consumers to the sponsor’s location by showcasing their grounds, the different areas, etc.

Announcement 3:

• It will be very simple. B roll editing, animation, VO. We don’t anticipate exteriors or complicated taping. The focus should be on brainstorming ideas using B-roll instead of exterior shots.

Digital Series:
These are much simpler, low budget social media content series. They can be shot from an IPhone or digital camera.

GREATER MIAMI SPORTS COMMISSION, INC.,
D/B/A FIFA WORLD CUP 2026 MIAMI HOST COMMITTEE
INSURANCE REQUIREMENTS

During the term of this Agreement, the Service Provider shall maintain the insurance coverage set forth below and, as a condition of receiving any Greater Miami Sports Commission, Inc., d/b/a FIFA World Cup 2026 Miami Host Committee (Host Committee) funds hereunder, Service Provider shall furnish to the Host Committee, c/o Alina T. Hudak, CEO and President, 220 Alhambra Circle, Suite #600, Coral Gables, FL 33134, Certificate(s) of Insurance indicating that such insurance coverage has been obtained:

(a) comprehensive commercial general liability insurance, on an occurrence form, with a combined single limit for bodily injury and property damage, including products liability (including completed operations coverage), coverage for contractual liability, independent contractors, broad form property damage, personal and advertising injury in an amount of at least $10,000,000 in the aggregate. If umbrella/excess limits are utilized, then it should be follow-form or not stricter than that of the underlying policy.

(b) a program of workers’ compensation insurance in an amount and form in compliance with all laws, rules and regulations applicable to the Service Provider, and which specifically covers all employees who provide services by or on behalf of the Service Provider, and all risks to such persons.

(c) media liability insurance, on an occurrence form, in an amount of at least $10,000,000 in the aggregate.

(d) employers’ liability insurance in an amount of at least $1,000,000.

(e) professional liability insurance, including errors and omissions coverage in an amount not less than $1,000,000 per occurrence.

(f) Automobile liability insurance covering all owned, non-owned, and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage.

A combination of primary & excess policies can be used to satisfy the per occurrence and aggregate limit requirements stated above. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications:

The company must be rated no less than (i) “B” as to management, (ii) “Class VII” as to Financial Size Category and (iii) “Class V” as to financial strength, by the latest edition of Best’s Insurance Guides published by AM Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the Host Committee, such approval not to be unreasonably withheld, conditioned or delayed.

The coverages, limits, and/or endorsements required herein protect the interests of the Host Committee, and these coverages, limits, and/or endorsements shall in no way be relied upon by the Service Provider for assessing the extent or determining appropriate types and limits of coverage to protect the Service Provider against any loss exposures, whether as a result of this Agreement or otherwise. Minimum limit requirements do not limit the Service Provider’s liability. Compliance with the foregoing requirements shall not relieve the Service Provider of its liability and obligations under this section or under any other section of this Agreement.

The requirements contained herein, as well as the Host Committee’s review or acknowledgement, are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Service Provider under this Agreement. Service Provider has the sole responsibility for all insurance premiums and shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, co-insurance penalty, or self-insured retention; including any loss not covered because of the application of such deductible, co-insurance penalty, self-insured retention, or coverage exclusion or limitation. Host Committee must be added on all applicable policies as an Additional Insured. All policies must be issued primary & non-contributory with waiver of subrogation, and 30-day notice of cancellation. If any policies are written on a claims-made basis, the policy must remain in force for a period no less than 3 years prior to the commencement of services (or show extended reporting period of equal timeframe). Any costs for including the Host Committee as an Additional Insured shall be at Service Provider expense.

A certificate of insurance must be provided upon execution of this agreement and at least 5 days before expiration of coverage.

CERTIFICATE HOLDER AND ADDITIONAL INSURED MUST READ:
Greater Miami Sports Commission, Inc., d/b/a FIFA World Cup 2026 Miami Host Committee
c/o Alina T. Hudak, CEO and President
355 Alhambra Circle, Suite #1250, Coral Gables, FL 33134

Quote Submission Guidelines:

• Deadline for submission: 12 PM Monday, December 15th, 2025
• Submit your quote(s) via email to:
• Each quote must include the price per unit and estimated shipping and delivery costs. Shipping address will be to Coral Gables, FL.
• If you which to submit a quote for multiple items, one individual quote is required for each item. (Do not submit one quote that includes multiple items).
• Business must be local to South Florida.

Note: Businesses considered may be subject to being certified with Miami-Dade County and/or approved by the The FIFA World Cup 2026™ Local Impact Supplier Program.

Request for Quote of the following items:

• 3200 Youth Branded Jerseys/DriFits
• 3200 Youth Soccer Shorts – No Brand
• 800 Adult Branded Jerseys/Drifits
• 4000 Drawstring Bags/ or Mini Backpacks
• 4000 Disc Cones
• 3400 Size 4 Soccer Balls
• 160 Ball Bags
• 2400 Branded Youth Bibs
• 4000 Branded Water Bottles
• 4000 Branded Mini Towels
• 4000 Logo Stickers
• 800 Branded Drifit Hats

SCOPE OF WORK

This Request for Proposals (RFP) is for a company to work with the Host Committee with the expertise to maximize the Clean Zone commercial opportunity through Wallscapes and building wraps, by:

Identify Potential Assets: Survey the Clean Zone for viable building façades for large-format advertising; assess location visibility, foot traffic, and commercial value.

Secure Permissions & Permits: The Miami HC will obtain required municipal and building permits; the partner will negotiate and secure agreements with property owners, managers, and HOAs.

Define Specifications: Provide technical specifications for all installations, including materials, dimensions, and safety considerations.

Evaluation and Commercialization: showing knowledge of OOH assets and special permits through detailed imparable assets assessment and understanding of the current marketplace. Additionally, supporting the Miami HC in the commercialization of the identified assets.

Business Model Development: Propose a comprehensive revenue model including estimated installation and operational costs per asset, projected sales value of advertising inventory, and recommended revenue share structure with the Host Committee.

IMPORTANT: The revenue share model must be based on gross revenue.

1. Introduction

The FIFA World Cup 26™ Miami Host Committee (“Host Committee”) invites proposals from qualified agencies to provide comprehensive corporate communications, creative, media, and promotional services in support of the FIFA World Cup 2026™. The selected agency will serve as an extension of the Host Committee, offering strategic expertise and full-service support across communications, marketing, and creative disciplines leading up to and during the tournament.

As part of this scope, the agency will also design, manage, and execute a comprehensive Media and Promotional Plan for the FIFA Fan Festival™ Miami, the official fan destination celebrating
the FIFA World Cup 2026™. This global-scale event will activate for 23 days at Bayfront Park, featuring live match broadcasts, concerts, cultural performances, food and beverage offerings,
and immersive fan experiences.

The agency will be responsible for developing and implementing a multi-platform campaign that drives awareness, attendance, engagement, and brand alignment across digital, traditional, and experiential media channels ensuring Miami’s role as a FIFA World Cup 2026™ Host City is showcased on the world stage.

2. Objective

2. 1 Scope of Services

The objective of this RFP is to identify and select a Corporate Communication, Creative and Digital/ Social Agency capable of delivering a wide range of services including announcement
development, media relations, brand development, strategic communications counsel, website management, campaign activation, graphic design, video asset production, photography, media
buying, social media management, intellectual property management, executive positioning, stakeholder engagement, public relations, event renderings, and liaison with key stakeholders.

2.2 Use and Disclosure

The Host Committee reserves the right to use information submitted in response to this document in any manner it may deem appropriate in evaluating the fitness of the services proposed.
Materials submitted by the agency that should be considered highly confidential should be marked as such. If confidentiality is requested but cannot be afforded, the agency will be notified
and permitted to withdraw its proposal. Conversely, all information provided in this RFP shall be deemed confidential and shall not be shared outside your agency.

3. Host Committee Overview

3.1 Mission and Role
The FIFA World Cup 26™ Miami Host Committee is the official organizing body for hosting FIFA World Cup 2026™ events in Miami. Its mission is to successfully manage and promote
World Cup activities, maximize economic impact, enhance community engagement, and elevate Miami as a premier global destination. The Host Committee works closely with partners,
government entities, and key stakeholders to ensure the success of this landmark event.

3.2 Board of Directors

The FIFA World Cup 26™ Miami Host Committee proudly unveils its Board of Directors, composed of philanthropic community leaders dedicated to enhancing South Florida’s global
presence and community welfare. Representing Miami-Dade, Broward, and Palm Beach counties, the board brings together extensive expertise in business development, sports
management, event planning, and community engagement.

Co-Chaired by Rodney Barreto and Beau Ferrari, the Board embodies the spirit of philanthropy, excellence, and leadership. Each member has made significant contributions to the growth and prosperity of South Florida and their respective communities.

3.3 Commitment to the Event

Board members are committed to ensuring the success of the FIFA World Cup 26™ in Miami, which is set to elevate South Florida onto the global stage. Their collective vision and leadership
will play a pivotal role in delivering a memorable and impactful tournament experience for participants and spectators alike, leaving a legacy for future generations.

4. Primary Business Goals

The Host Committee works with its agency partners to develop and implement strategies and programs that are integrated with the overall efforts for the World Cup.
Our goals include:

• Keeping Miami World Cup top of mind among target audiences
• Protecting and growing sponsor and fan volume to Miami
• Increasing Miami’s overall market share from key markets, both domestic and
  international
• Extending fan length of stay and increasing visitor spend
• Growing brand awareness and engagement

5. Upcoming Milestones

The following key milestones outline the major activations and events leading up to and during the FIFA World Cup 2026 in Miami. These dates represent critical moments for marketing, fan
engagement, and event promotion, ensuring that momentum builds steadily from the initial campaign launches to the culmination of the tournament.

• November: unveiling the visual identity and campaign theme
  • Official FWC26 poster launch
• December: driving awareness and excitement for the tournament
  • Hero campaign
  • Final draw
  • Official song
• January: engaging fans through in-person experiences and music releases
  • Trophy tour begins
  • official album launch
• March: a major promotional push to energize global audiences
  • 100 Days to Go countdown
• April: ensuring maximum attendance and fan participation
  • Last-minute ticket campaigns
• June: interactive fan experiences and activations in Miami
  • FIFA Fan Festival
• June-July: the tournament itself, delivering the pinnacle of sporting and fan engagement
  experiences
  • FIFA World Cup

6. Overarching Agency Responsibilities

Corporate Communications Development

• Develop industry related media list- sports, destination, tourism, hospitality
• Craft press releases and media advisories
• Develop key messaging and talking points
• Distribute announcements to media outlets and stakeholders
• Develop paid vs. earned comms strategies

Media Relations

• Handle all media requests including asset sharing- media shared drive (alignment with
  FIFA)
• Prepare and schedule interviews with Host Committee representatives
• Develop and maintain relationships with key media contacts
• Offer strategic counsel and draft response recommendations

Brand Development and Amplification

• Conceptualize creative campaigns, visual identity elements and storytelling assets and/or develop usage for FIFA provided assets
• Utilize approved FIFA brand guidelines to enhance and amplify the Host Committee’s brand
• Development of tailored brand collateral materials and assets- GIFS, decks, one-pagers

Strategic Communications Counsel

• Provide ongoing strategic communications advice to the Host Committee
• Develop crisis communication plans and handle any emerging issues

Website Management

• Maintain the Host Committee’s website
• Ensure the website is user-friendly, regularly updated, and aligned with FIFA’s digital standard

FIFA App Management

• Create a dedicated Miami database for the FIFA app
• Ensure all entries and features comply with FIFA brand guidelines

Measuring and Reporting

• Track and analyze campaign performance to assess effectiveness
• Continuously refine marketing and communications strategies based on insights
• Support the creation of comprehensive post-event impact reports

Event and Experiential Marketing

• Support the planning and execution of milestone events and other key initiatives

Campaign and Activation Management

• Plan and execute campaigns for key milestone moments leading up to and during the
  World Cup
• Coordinate and deliver activation events and initiatives- individual project scopes

Graphic and Creative Design

• Design all collateral materials including brochures, flyers, banners, and digital assets
• Ensure all materials adhere to FIFA’s brand guidelines & full branding suite and depository
• Provide event renderings and visualizations for planning and promotional purposes

Media Buy and Advertising Consulting

• Develop and execute media buying strategies
• Provide consulting on effective advertising placements to maximize exposure

Social Media Content Development and Management

• Creative content creation- prog
• Develop and manage content for the Host Committee’s social media platforms
• Create campaigns that engage and grow the Host Committee’s social media presence

Media and Broadcaster Facilities/Operations

• Include media and broadcast services in site map
• Initial media and broadcast infrastructure design
• Confirmation of booking process of camera positions
• Information/press kit
• Confirmation of media contact details

Management of Intellectual Property

• Oversee the use of intellectual property related to the Host Committee and the World Cup
• Ensure compliance with all FIFA guidelines and regulations – all materials must be submitted to FIFA for review before publication

Executive Positioning and Community Engagement

• Position Host Committee executives within the community
• Identify and secure speaking opportunities and key events for executive participation

Stakeholder Engagement Management

• Manage engagement requests from key stakeholders
• Facilitate effective communication and collaboration with stakeholders

Public Relations

• Develop and execute public relations strategies

Liaison with Key Stakeholders

• Act as the communication link between the Host Committee and key stakeholders,
  including marketing agencies and government entities

7. Social Media Overview and Brand Priorities

7.1 Brand Priorities

• Brand awareness and equity
• Drive fan engagement
• Keep audiences and stakeholders up to date on the activities leading up to World Cup 26 in Miami
• Share the history of football, its origins and its growth in south Florida
• Communicate key milestones, leadership messaging and event information
• Build a platform for partners and sponsors to drive messaging and awareness through organic social media storytelling
• Generate and maintain awareness of the Greater Miami area and its offerings
• Communicate the diversity of the Miami experience via heritage neighborhoods and cultural offerings
• Integrate municipal city partners throughout organic social media storytelling via social platforms
• Ensure integration of social media with marketing/brand campaigns
• Emphasize Miami’s diversity, including unique niche markets such as LGBTQ+ Travel, Film/Fashion/Sports/Entertainment/Music, Arts & Culture, Special Events, Culinary, Heritage, Pre-Post Cruise Travel, Family Travel, Luxury Travel, Accessible Travel, Business Travel, Groups, Meetings, and Conventions
• Employ an ambassador network of community leaders, celebrities, influencers, FIFA Legends etc. to share their unique perspective- profiles, campaigns and channel takeovers

7.2 Target Audiences

• Fans
• Sponsors
• Partners
• Government and Community Stakeholders
• Miami-Dade County hospitality and tourism industry partners at large
• Consumers in the local lifestyle/ sports market
• Including Accessible, Arts/Culture, Multicultural (African American, Hispanic), Culinary, and LGBTQ+
• Decision makers in relevant industries
• Football, sports, lifestyle, entertainment and event trade industries
• Domestic members of the press covering news, sports lifestyle, and travel industry

7.3 General Scope of Services for Social Media

The selected agency will be the principal advisor and provider for leading organic social media strategy across the FIFA World Cup 26’ Miami brand for events, sports, leisure and lifestyle.
The agency shall also be responsible for advising content creation strategy and charged with growing followers and engagement for social media channels. Host Committee Social Media Channels: @FWC26Miami

8. Digital Scope of Work

Social Media Audit: Conduct an audit of the Host Committee social media channels, audience, tone of voice, policies, and imagery

Social Media Structure: Assist in developing and maintaining a social media playbook, incorporating brand guidelines and creating a consistent voice across platforms that provide
insight into the diversity of the people and experiences in Miami.

Content Strategy: Develop an overarching strategy and ongoing content plan to retain and grow social media audiences.

• Enhance existing campaigns and promotions
• Amplify and promote partner/sponsor content
• Push relevant fan experience information including events, activations, social/legacy
• Reinforce brand priorities and increase engagement with target audiences
• Position social media channels as a premier source of information for fans
• Develop strategies to amplify user-generated content and influencer content

Agency Collaboration: Collaborate with other agencies supporting marketing communication efforts including PR agencies, branding agencies, and website content team.

Amplify Content: Provide recommendations for amplifying organic content through paid efforts (i.e., Boosting) using analytics to determine ROI.

B2B Channels: Support the Host City Sales team in targeting potential sponsors.

Crisis and Issues Management: Provide guidance and social listening reports on priority topics during crises or emergency events.

Global Social Media: Coordinate with other host city agencies managing social channels in relevant markets.

Industry Insights: Recommend new social media opportunities, platforms, tools, and trends.

Monthly Insights: Set relevant owned media KPIs and track them monthly in a formal report. Include data on channel growth, engagements, and trends.

Account Management: Engage in weekly and/or monthly status calls to align on content priorities, content calendar execution, and active projects status.

9. Fan Festival

9.1 Scope of Work
The selected agency will provide end-to-end media and promotional support, including strategy,
creative development, execution, and reporting.

Key deliverables include (but are not limited to):

• Promotional Plan & Execution: Multi-channel media strategy (social, digital, broadcast, print, OOH), media buys, sponsorship amplification, partner coordination (FIFA,
  GMCVB, City of Miami, Miami-Dade County), campaign management.
• Communication and Content Production: Final communication and promotional plan, Designs for communication and promotion assets
• Tournament & Media Apps Integration: Collaborate with FIFA apps, manage “Know Before You Go” communications, coordinate with local authorities and Homeland
  Security.
• On-Site Media Operations & Content: Capture, edit, and distribute content; manage media coverage, interviews, and press areas; ensure connectivity with FIFA systems.
• Accreditation & Media Logistics: Manage credentialing, background checks, and scheduling for media; liaise with FIFA and local authorities.
• Talent, Legends & Mascot Integration: Coordinate appearances, logistics, scheduling, and media content tied to talent participation.
• Fan Festival Microsite & Digital Presence: Create/manage microsite with schedules, lineups, FAQs, maps; integrate with FIFA digital ecosystem; provide analytics and
  reporting.

9.2 Project Management & Coordination

• Dedicated projects lead to interface with Host Committee and FIFA
• Regular stakeholder meetings, weekly updates, media plans, and budget reports
• Ensure alignment with FIFA brand and content guidelines

9.3 Communication & Content Production

• Campaign Launch: Begins Q1 2026 post-Draw, promoting Miami as a global hub for sport, culture, and experience through tournament kickoff.
• Media & Advertising: Press releases, DOOH placements, and digital/social campaigns drive awareness around key milestones—ticket sales, Fan Fest, countdowns.
• Influencers & Partners: Collaborate with local and national influencers and partners (City of Miami, Miami-Dade, GMCVB) to amplify reach and engagement.
• Content & Events: Create video, photo, and UGC storytelling, integrating FIFA messaging into Art Basel, F1, Miami Open, Calle Ocho, and other major events.

9.4 Host City Marketing Opportunities

Showcase Miami’s Unique Offerings:

• Local Business Highlights: Promote local businesses within the Fan Fest, offering a platform for exposure to an international audience
• Miami Culture Center Stage: Feature Miami’s art, music, and heritage to enrich the visitor experience, including appearances and integrations featuring big name acts, meet-and-greets, etc.
• Foster Brand Collaborations: Interactive Sponsor Activations: Enable sponsors to create memorable experiences that resonate with the football theme and Miami’s lifestyle

10. Proposal Format

Deadline for RFP submission: November 24, 2025

Please send your submission electronically to:

The Host Committee is seeking a company with a proven track record of providing [insert description]. Proposals must be no more than three (3) pages and include the following sections
and headings:

10.1. Cover Letter

• Briefly introduce your agency, highlighting key strengths and providing an executive
  summary of the proposal.

10.2. Agency Overview

• Include background information such as company size, years in operation, location(s), and relevant experience.
• Demonstrate a minimum of 5 years of company experience in [insert description of experience required].

10.3. Detailed Approach

• Outline your proposed methodology for each service area listed in the Scope of Work.

10.4. Case Studies

• Provide examples of similar projects successfully completed by your agency.

10.5. Team Bios

• Introduce key staff members who will be working on the project, detailing their
  qualifications and relevant experience.

10.6. Licenses & Authorizations

• Provide copies or descriptions of current business licenses and authorizations to operate
  in the State of Florida.

10.7. South Florida Office

• Indicate whether your agency has an office located in South Florida, including the
  address and contact details.

10.8. Human Rights & Environmental Responsibility

• Include signed documentation supporting adherence to responsible contracting processes
  and environmentally responsible practices for events and campaign materials.

10.9. Financial Proposal

• Submit a detailed cost proposal in the format provided in Attachment A, including
  pricing for each service area and any additional costs.

10.10. Timeline

• Provide a proposed project timeline outlining all major milestones from start to
  completion.

10.11. References

• Include contact information for at least three (3) business references from similar projects
  completed within the last [insert timeframe].

11. Other Contractual Requirements

The successful proposer must comply with the following:

• E-Verify: Agreement to utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all employees, subcontracted staff, and
  vendors.
• Rights and Obligations Compliance: Agreement to adhere to and comply with the Host Committee Rights and Obligations, including but not limited to FIFA’s Sustainable Sourcing Code and Human Rights Framework, as well as all rules, regulations, and requirements of applicable national, state, county, and local governmental or quasigovernmental entities.
• Insurance: Maintain insurance coverage meeting FIFA, municipal, and state requirements, with the Host Committee named as additional insured.
• Rights: award multiple proposers, negotiate terms before final award, and reject any or all proposals

12. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Agency’s relevant experience and past performance
• Quality and clarity of the proposed approach
• Creativity and innovation in proposed strategies
• Qualifications and experience of the proposed team
• Cost-effectiveness of the proposal
• References and client feedback

13. Conflict of Interest

The agency, if selected, must submit an agreement to not represent and/or terminate all conflictof interest accounts. The Host Committee will make a final decision if it is a conflict of interest.
This may include, but not be limited to, a state, county, city, nation, or region representing another World Cup destination during the term of the agreement. The Host Committee is to be advised of all new business solicitations by the agency that could be perceived to constitute a conflict of interest.

14. Use of Materials

All creative ideas and campaign elements produced by the selected agency for the Host Committee during the contract period shall become the property of the Host Committee, as will all materials.

15. Other Relevant Factors
The agency should demonstrate a high inclination to use research in the development of strategic platforms for the basis of social media campaigns and have a strong methodology for measuring the effectiveness of social media programs and integrated marketing efforts. The agency should also demonstrate the ability to communicate professionally and effectively with the Host Committee and partners. The agency will also be expected to join the organization as a paid partner.

16. Licensing Requirements

All corporations seeking to do business with the Host Committee shall, at the time of submitting a proposal, be on file with their respective corporate licensing division as an active corporation in good standing in accordance with applicable statutes. A statement shall be required indicating that the agency is a corporation or other legal entity. If subcontractors are used, a statement shall also be required, prior to entering into an agreement with that subcontractor, indicating that the subcontractor is registered with their State in accordance with applicable statutes and provide their corporate charter numbers.

17. Acquisition of Goods and Services/Office Expenses

Any goods and services or monthly expenses of over $500 USD acquired by the agency on behalf of the Host Committee must receive staff in advance of approval. For major purchases,
actual specifications used to obtain bids/quotes should be provided as well. Sole service purchases, or selection or recommendations of a vendor that is not the lowest bidder should be
supported in writing.

18. Proposal Submission

Submit proposals electronically

• Email Address:
• Email Headline: Miami FWC 26 RFP- Agency of Record

19. Terms and Conditions

• The Host Committee reserves the right to reject all proposals
• All materials submitted in response to this RFP become the property of the Host Committee
• The selected agency will be required to enter into a contract with the Host Committee.

20. Questions and Clarifications

All questions regarding this RFP must be submitted in writing to Janelle by xxx. Responses will be provided to all interested agencies.

21. Conclusion

The FIFA World Cup 26 Miami Host Committee looks forward to receiving your proposal and working with a dynamic agency to make the FIFA World Cup 2026 a resounding success.

Request for Proposal (RFP).

Link: https://forms.monday.com/forms/02bae60e003f2def0e78710277a239d0?r=use1

Services will include transport for FIFA executives, VIP/VVIP delegations, teams, referees, staff, and other accredited groups

1. Scope of Services
   • Provide trained, licensed, and professional chauffeurs and drivers for VIP and VIK fleet vehicles.
   • Deliver reliable, punctual, and discreet transport for FIFA executives, VIPs, teams, referees, and staff.
   • Ensure 24/7 coverage across host cities during pre-tournament, tournament, and post-tournament phases.
   • Conduct vehicle inspections and maintenance checks and report incidents in real time.
   • Maintain communication with the FIFA Fleet Control Center or Dispatch team.
   • Follow all national, state/provincial, and local driving and safety laws.
2. Staffing & Coordination
   • Provide a comprehensive Staffing Plan to manage/coordinate the delivery of the project, including but not limited to: Drivers Recruitment, Drivers Rostering, Operational Daily coordination (on-site), Drivers Payroll and Benefits, and Issue resolution on the mentioned topics.
   • The Staffing Plan must assign Onsite Chauffeur or Driver Coordinators in each host city Depot as the main contact with the Event Transport team on Daily Operations.
   • Assign one Project Manager per country, responsible for oversight and communication with FIFA.
   • Maintain reserve ratios for Drivers backup: 15% in the U.S., 10% in Canada, and 10% in Mexico.
   • Coordinators must attend FIFA training in May 2026 and remain in position during the event.
3. Qualifications & Licensing
   • Minimum 25 years of age.
   • Minimum of 5–7 years of professional experience (chauffeurs 7+, drivers 5+).
   • Clean driving and criminal record.
   • Valid local driver’s license (U.S. Class D or higher; Canada Class G or equivalent; Mexico Type A or B).
   • Mandatory drug and alcohol screening.
   • Bilingual requirement varies: English for the U.S., English/French for Canada, Spanish/English for Mexico.
4. Training Requirements
   • FIFA/FWC26 induction and code of conduct.
   • Defensive and security awareness driving training.
   • Route and venue familiarization in host cities.
   • Protocol, etiquette, and hospitality standards.
   • Use of FIFA dispatch or driver app for GPS tracking and reporting.
5. Service Standards
   • Arrive 5 minutes before Check In time.
   • Full Adherence to FIFA Operational Policies and Procedures
   • Maintain clean, stocked, and climate-controlled vehicles.
   • Assist passengers with doors and luggage when required.
   • Maintain constant communication with Dispatch and report issues promptly.
   • Meet minimum 95% client satisfaction and zero preventable accidents.
   • Chauffeurs: black suit, white shirt, black tie, black shoes, FIFA ID badge.
   • Drivers: FIFA-issued uniform with trousers and ID badge.
   • Maintain impeccable grooming and professional demeanor.
   • Smoking, alcohol, or unauthorized stops are not allowed.
6. Safety, Security, and Reporting
   • Comply with FIFA and local security protocols.
   • Use secure and approved routes and staging areas.
   • Enable real-time GPS monitoring and daily reporting.
   • Submit incident reports within 12 hours.
   • Provide daily and end-of-event reports as required.
7. Deliverables and KPIs
   • 100% schedule adherence.
   • Zero preventable accidents.
   • 95% or higher client satisfaction.
   • 100% incident and reporting compliance.
   • 98% on-time performance.
8. Pricing Requirements
   • Provide rates per chauffeur or driver for:
   • 8-hour shift per day.
   • 12-Hours Shift per Day
   • 16-hour shift per day.
   • Overtime Hourly Rate
   • Include rates for on-call or standby coverage and VIP surcharges.
   • All rates must include wages, benefits, insurance, administration, and uniforms.
9. Country-Specific Notes
   • United States: DOT Hours of Service rules, TSA clearance where required, coordination with Secret Service, English mandatory.
   • Canada: Provincial regulations, bilingual English/French preferred, weather and road condition readiness, local police coordination.
   • Mexico: SEMOVI and federal transport compliance, mandatory bilingual staff (Spanish/English), enhanced security awareness, and coordination with local/presidential police.

The submission deadline for the RFI is Friday, October 17. Vendors not considered for the RFP will be informed accordingly.

Link: https://forms.monday.com/forms/77afa589486441ec9047c8624618c776?r=use1

Please pay close attention to the RFI requirements and specifics below to ensure local suppliers have coaches/vehicles that fit the specifications outlined –

Scope of Work

• Provide coach buses (55 seats), minibuses (30 seats), and large vans (14 seats) as per FIFA’s daily operational schedule.
• Deliver services on a “bus day” basis (fully fueled, insured, cleaned, commissioned)
• Support operations across airport transfers, hotel–stadium/training shuttles, referee buses, media and staff shuttles, and team base camp hotels.
• Operate depot and dispatch centers with 24/7 communication and contingency response.
• Meet requirements for urgent requests and last-minute changes.

Vehicle & Compliance Standards

• Vehicles must meet 2023–2026 model years (with exceptions for refurbished, emissions-compliant buses).
• Must comply with EPA 2010 emission standards and FIFA sustainability guidelines.
• Equipped with: reclining seats, seatbelts, A/C, Wi-Fi, USB/power outlets, GPS tracking (accessible to FWC26 HQ), PA systems, and LCD screens (coach/minibus).
• Branding flexibility: vehicles must allow FIFA and commercial partner logos/wraps.

Driver & Staff Standards

• Commercial driver’s license (CDL) and relevant professional experience required.
• English proficiency mandatory; local city knowledge expected.
• Drivers to undergo mandatory training (customer service, hygiene, route familiarization, FIFA protocols).
• Uniformed, professional conduct at all times.
• Service provider must ensure welfare compliance (rest breaks, meals, water provision).
• Supervisors and depot staff must support daily operations and use FIFA’s transport app.

Operational Requirements

• Daily cleaning, fueling, and maintenance of buses.
• GPS-enabled tracking and reporting of mileage, fuel, and sustainability metrics.
• Replacement vehicle of equal or better standard within 1 hour in case of breakdown/incident.
• Real-time coordination with FIFA Bus Operations Centre.
• Accreditation compliance: the supplier must provide all driver/staff details for FIFA clearance.

The submission deadline for this RFI is Friday, October 10. Vendors not considered for the RFP will be informed accordingly.

This RFI seeks experienced vendors capable of delivering union and non-union labor services, including general labour, skilled tradespeople, machine operators, electricians, HVAC, site crews, and professional sign/vinyl installers. Vendors must demonstrate compliance with local labour regulations and FIFA’s health & safety standards

• Support with coordination and engagement of local labour unions and stadium trades
• Recruitment of Site & Labor Coordinators through the vendor’s hiring system
• Access to a centralized labour scheduling and billing platform
• Deployment of specialized site crews for flexible, multi-purpose operational tasks

The submission deadline for the RFI is Friday, September 25. Vendors not considered for the RFP will be informed accordingly.

Labour Support & Stadium Operations: https://wkf.ms/3K3TvMr

This RFI seeks experienced vendors capable of delivering union and non-union labor services, including general labour, skilled tradespeople, machine operators, electricians, HVAC, site crews, and professional sign/vinyl installers. Vendors must demonstrate compliance with local labour regulations and FIFA’s health & safety standards

• Support with coordination and engagement of local labour unions and stadium trades
• Recruitment of Site & Labor Coordinators through the vendor’s hiring system
• Access to a centralized labour scheduling and billing platform
• Deployment of specialized site crews for flexible, multi-purpose operational tasks

The submission deadline for the RFI is Friday, September 25. Vendors not considered for the RFP will be informed accordingly.

Link: https://forms.monday.com/forms/b555469df9c960b62b826e128cf92927?r=use1

The submission deadline for the RFI is Wednesday, September 24. Suppliers not considered for the RFP will be informed accordingly.

• VIP Hotel and FIFA Club Concept: https://wkf.ms/4lZo4Qt
  • Creative concept and branding
  • Hospitality delivery
  • FIFA Club design and operations
  • Production and fabrication
  • Guest engagement and entertainment

Sustainability and compliance

Looking for an agency partner to support the branding of the chosen VIP hotels and build out the FIFA Club concept within them. This includes developing and implementing the creative strategy, producing and installing branded assets such as signage and wayfinding, and delivering the FIFA Club as a premium, private space where guests can work, socialize, and relax. The hotels will provide hospitality and F&B service, while the agency ensures all touchpoints are cohesive, immersive, and aligned with the FIFA brand identity.

The submission deadline is Friday, September 19 and suppliers not being considered for the RFP stage will be informed accordingly by 3 October.

• VIP Hotel and FIFA Club Concept: https://wkf.ms/4lZo4Qt
  • Creative concept and branding
  • Hospitality delivery
  • FIFA Club design and operations
  • Production and fabrication
  • Guest engagement and entertainment
  • Sustainability and compliance

Looking for an agency partner to support the branding of the chosen VIP hotels and build out the FIFA Club concept within them. This includes developing and implementing the creative strategy, producing and installing branded assets such as signage and wayfinding, and delivering the FIFA Club as a premium, private space where guests can work, socialize, and relax. The hotels will provide hospitality and F&B service, while the agency ensures all touchpoints are cohesive, immersive, and aligned with the FIFA brand identity.

The submission deadline is Friday, September 19 and suppliers not being considered for the RFP stage will be informed accordingly by 3 October.

Operational Readiness Activities: https://forms.monday.com/forms/c10e17d490f3e278480301b311859c74?r=use1

As part of the operational planning and delivery, FIFA seeks to ensure that operations can be effectively delivered through structured readiness activities. These activities will focus on validating operational plans, identifying gaps, and enhancing coordination within FIFA and alongside external delivery partners. Readiness activities will be delivered from March to May 2026 and will include city-specific and Tournament-wide exercises.

• City Table-top exercises: scenario-based discussions that review decision-making, coordination, and communication across operational functions within a specific city. To include up to 120 participants in a half-day activity.
• A Tournament-wide Table-top exercise: scenario-based discussions that review decision-making, coordination, and communication between FIFA operational functions across all cities. To include up to 80 participants in a half-day activity.
• City Functional Exercises/Simulations: real-time simulations that replicate operational environments to review schedules, procedures, communications, and issue resolution. To include up to 80 participants in a half-day activity.
• A Tournament-wide Functional exercise/Simulation: real-time simulations that replicate operational environments to review schedules, procedures, communications, and issue resolution. To include up to 80 participants in a half-day activity.

The submission deadline for the RFI is Friday, September 19th. Vendors not considered for the RFP will be informed accordingly.